Letter inquiry and Order Note

Letter of inquiry

• It is a letter written by a buyer/potential buyer to a supplier or to several suppliers.
• It shows the names and addresses of both the buyer and the seller.
• It has and shows a date of issue.
• In which the buyer/potential buyer requests the following information about goods/services from the supplier:

1. The types/range of goods available for sale.
2. The size of the goods/services.
3. The prices of the goods/services.
4. The terms of payment and availability of credit and if any discounts are available.
5. The terms of delivery for the goods including the dates and delivery cost.

Order Note

• Is written by a buyer to the supplier.
• It shows the names and addresses of the buyer and seller.
• It states the expected time of delivery and method of payment.
• Might quote the catalogue number or quotation number if any.
• It shows the quoted prices.
• At the barest minimum it is made in duplicate (i.e. there are at least two copies).
• The buyer states the description of goods/services they desire to buy in the including:

1. The desired quantity.
2. The desired size.
3. The desired name/ types/ models of goods.
4. The colour of goods desired.
5. The quality of goods desired.

To access more topics go to the Commerce Notes page.