Delivery Note and Consignment Note

Delivery Note

• Is issued by a supplier to the buyer.
• It is written in duplicate
• It is used when the seller uses their own transport to deliver goods.
• It is sent with the goods.
• It is sued to check and record the state and quantity of goods on arrival.
• Provides proof of delivery if it is signed.
• The document shows:

1. The names and addresses of the supplier and the buyer.
2. It has a description of the goods.
3. The quantity of goods.
4. The date of dispatch.
5. The method of delivery.
6. The customer’s signature proving delivery.

Consignment Note

• It is used when transport is hired.
• It is issued by a transport provider o carrier such as Swift or Pioneer Africa or NRZ ( if goods are transported by rail).
• It is issued in triplicate (i.e. there are at least 3 copies).
• It is sent together with the goods.
• It is a contract of carriage.
• It state the terms and conditions of carriage e.g. the insurance and liability terms.
• It specifies the party responsible for payment of carriage or possible damage.
• It is signed as proof of delivery.
• The sender is known as the consignor and the recipient is known as the consignee.
• It shows on it:

1. The description of the goods.
2. The quantities of the goods.
3. The markings or crate numbers.
4. The relevant freight charges.
5. The names and addresses of the consignor and the consignee.
6. The address to which to deliver the goods.
7. The date of delivery.

To access more topics go to the Commerce Notes page.