Cambridge IGCSE Accounting(0452)/O Level Principles of Accounts(7110) Notes: The Prudence concept and the Business entity concept
- In another topic you were introduced to the idea of accounting concepts
- These are the underlying principles that govern the accounting discipline
- In this topic we will look at the following concepts:
- The Business Entity Concept
- The Prudence Concept
Business Entity Concept
- You might have noticed that the business entity concept is not mentioned in the introduction to accounting concepts mentioned above
- While that might be the case it is a principle that we have been universally applying thus far
- The concept states:
Transactions associated with a business must be separately recorded from those of its owners or other businesses
- As a result transactions that involve the infusion of benefits into the business are treated as capital injections
- For example when the owner uses their own truck worth $5000 into the business:
- We credit the Capital Account with $5000
- Motor vehicle account (asset) is debited with the $5000 amount
- Withdrawals by the proprietor are entered in the Drawings Account
- The Current Account is also used in cases of Partnerships
- Other accounts are used in the case of Limited Liability businesses (companies)
- The name of the proprietor(s) is not used when recording transactions in their own books
Prudence concept
- The prudence concept states:
Revenue must not be overstated and losses/expenses must be written off as soon as they occur
- What this means is that sales and other revenue must not be recorded in the books unless we know that they have occurred
- We should not for example record as a sale, a verbal promise to buy goods as a sale
- Sales must only be recorded when the contract of sale has been signed
- Similarly expenses such as bad debts must be recorded as soon as they occur
- Also a provision for doubtful debts must be set aside to cover debts that are likely to be bad
- Profits are not to be anticipated when they have not yet been realised
- All losses must be recorded
- Prudence is the most important concept and if there is conflict between prudence and another concept prudence prevails
To access more topics go to the Cambridge IGCSE Accounting(0452)/O Level Principles of Accounts(7110) Notes.